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Unit & MEMBERSHIP RENEWAL

Your step-by-step tutorial for renewing individual memberships & unit charters
Individual Membership Renewal Process

Member Renewals are now done through my.scouting.org and are done on an individual basis. Your annual registration ends 12 months from when you first signed up or last renewed. Prior to your membership in Scouting America expiring, you will receive notifications that you need to renew starting 90 days from your expiration date.

If you are in need of financial assistance for this renewal process, you will need the assistance of the Cascade Pacific Council, so DO NOT reregister through my.scouting.org. Instead, reach out to us 30 days BEFORE you expire by filling out the form found here. This must be done on an individual basis.

For further questions that may need to be answered, please check out https://www.scouting.org/resources/unit-and-membership-renewal/. If you do not find your answer there, reach out to our Membership department by emailing 492.membership@scouting.org.

Unit Renewal Process

2024 was the first year where the renewal of members are separate from the unit itself. The process for renewing a unit is completely NEW and does not follow the way things were done in the past. This will take place in my.scouting.org and is available only to your unit’s Key 3.  The deadline for our Council’s units to be renewed no longer takes place at the end of the year and will be on March 31st of each year.

In addition to the online process above, each unit in the Cascade Pacific Council will be expected to turn in to the Council their Annual Charter Agreement with their charter organization and a Unit Code of Conduct. This can be given to the Commissioners in your District.

IMPORTANT: A Growth Plan is also required for Packs/Troops with less than 10 youth or Crews/Ships/Posts with less than 5 youth.

The most up-to-date information on how this process works and the changes that have happened will be found directly from the National at https://www.scouting.org/resources/unit-and-membership-renewal/. If you have further questions, please reach out to your District Executive for assistance with this process.

Family Scout Troops

Scouts BSA Troops can now be:

  • Boys Only
  • Girls Only
  • Combined “Family” Troops

Interested? First Talk to Unit Decision Makers: 

  • Chartered Organization
  • Adult Volunteers
  • Parents
  • Scouts

Then contact your District Commissioner with interest, and they’ll guide you through the process.

How-to Checklist

Download and print this checklist to guide you in the Unit Renewal process

Pre-Renewal Checklist

Here are some tips before starting the process:

1. Figure out who the unit is paying for unless individuals are paying for their own membership.

2. Make sure that all unit-registered adults are listed correctly in the position manager in regard to their registered positions and functional assignments.  How? By logging into my.scouting.org, clicking on your unit, Organization Manager and Position Manager.

3. Make sure all unit registered adults personal information(address, phone, email) is correct and that one is marked as Primary. How? By logging into my.scouting.org and clicking on My Profile and scrolling down and checking to make sure 1 address and phone is marked primary and for the phone that it is marked with a US flag.

4. Make sure every registered adult in the unit is Safeguarding Youth trained through March 31, 2026 by having a Key-3 member run a SYT report in my.scouting.org

5. Make sure every leader is position-specific trained by having a Key-3 member run a trained leader report in my.scouting.org.

6. Make sure that every registered adult in the unit and every Scout parent can login to my.scouting.org. If assistance is required please contact Michelle Baumann at the Council Office at 503-225-5714.

7. Making sure that all adults and youth who wish to renew are opted into the process.

8. Make sure Key-3 member log into my.scouting.org and checking the unit roster.

Forms & Applications

Download all the Unit Renewal forms in one place. (.zip file format)

Click Here

Key Contacts

Please contact your district commissioner with questions.

Log In to my.Scouting.org
National Forms & Applications
Family Scouts BSA Troop Info
Fee Structure Guide

New Fee Structure Effective March 1, 2025

Unit Renewal How-To Video

Pacific Trail District Commissioner, Mike Volz, walks us through the process that our Scout units will now use to complete the Unit renewal (previously known as the “Charter Renewal” or “Recharter”) process. Slides and forms from the video can be found here.

Watch the Training How-To Video

Need to become a trained leader? Update your Youth Protection Training? CPC Eagle Scout & Advancement Coordinator Michelle Baumann walks Marketing Director & Scoutmaster Chris Bartell through the process so you can see where to go to become a trained adult and leader.

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