Unit & MEMBERSHIP RENEWAL
Your step-by-step tutorial for renewing individual memberships & unit chartersMembership Renewal Process
Member Renewals are now done through my.scouting.org and are done on an individual basis. Your annual registration ends 12 months from when you first signed up or last renewed. Prior to your membership in Scouting America expiring, you will receive notifications that you need to renew starting 90 days from your expiration date.
If you are in need of financial assistance for this renewal process, you will need the assistance of the Cascade Pacific Council, so DO NOT reregister through my.scouting.org. Instead, reach out to us 30 days BEFORE you expire by filling out the form found here. This must be done on an individual basis.
For further questions that may need to be answered, please check out https://www.scouting.org/resources/unit-and-membership-renewal/. If you do not find your answer there, reach out to our Membership department by emailing 492.membership@scouting.org.
Unit Renewal Process
2024 is the first year where the renewal of members are separate from the unit itself. The process for renewing a unit is completely NEW and does not follow the way things were done in the past. This will take place in my.scouting.org and is available only to your unit’s Key 3. The deadline for our Council’s units to be renewed no longer takes place at the end of the year and will be on March 31st, 2025.
In addition to the online process above, each unit in the Cascade Pacific Council will be expected to turn in to Council their Annual Charter Agreement with their charter organization and a Unit Code of Conduct. This can be given to the Commissioners in your District.
The most up to date information on how this process works and the changes that have happened will be found directly from National at https://www.scouting.org/resources/unit-and-membership-renewal/. If you have further questions, please reach out to your District Executive to aid you in this process.
Boy+Girl Troop Pilot Program Status
Updated April 22, 2025: we expect to hear from Scouting America in October 2025 whether the combined boy & girl troop in the Scouts BSA program will continue. If so, the launch is expected to be in February of 2026. This is subject to change at any time.
How-to Checklist
Download and print this checklist to guide you in the Unit Renewal process
Pre-Renewal Checklist
Here are some tips before starting the process:
1. Figure out who the unit is paying for unless individuals are paying for their own membership.
2. Make sure that all unit-registered adults are listed correctly in the position manager in regard to their registered positions and functional assignments. How? By logging into my.scouting.org, clicking on your unit, Organization Manager and Position Manager.
3. Make sure all unit registered adults personal information(address, phone, email) is correct and that one is marked as Primary. How? By logging into my.scouting.org and clicking on My Profile and scrolling down and checking to make sure 1 address and phone is marked primary and for the phone that it is marked with a US flag.
4. Make sure every registered adult in the unit is YPT trained through April 1, 2026 by having a Key-3 member run a YPT report in my.scouting.org
5. Make sure every leader is position-specific trained by having a Key-3 member run a trained leader report in my.scouting.org.
6. Make sure that every registered adult in the unit and every Scout parent can login to my.scouting.org. If assistance is required please contact Michelle Baumann at the Council Office at 503-225-5714.
7. Making sure that all adults and youth that wish to renew are opted into the process.
8. Make sure Key-3 member log into my.scouting.org and checking the unit roster.
Forms & Applications
Download all the Unit Renewal forms in one place. (.zip file format)
Key Contacts
Please contact your district commissioner with questions.
- Cascadia: Scot Holden red_scot@icloud.com
- Mid Columbia: Robert Kirby iolite@gmail.com
- Pacific Shores: Joe Garrett snojoe1978@gmail.com
- Pacific Trail: Mike Volz mikejvolz@gmail.com
- Rivers Edge: David Carroll evcommissioner@gmail.com
- Santiam River: Kathleen Jordan kajordan251@aol.com and Dennis Buck dennisbuck@cpcscouting.org
- Spirit Lake: Bill Walsh bill.walsh58@gmail.com
- Timberline: Katie Paden timberlinecommish@gmail.com
New Fee Structure Effective March 1, 2025
Unit Renewal How-To Video
Pacific Trail District Commissioner, Mike Volz, walks us through the process that our Scout units will now use to complete the Unit renewal (previously known as the “Charter Renewal” or “Recharter”) process. Slides and forms from the video can be found here.
Watch the Training How-To Video
Need to become a trained leader? Update your Youth Protection Training? CPC Eagle Scout & Advancement Coordinator Michelle Baumann walks Marketing Director & Scoutmaster Chris Bartell through the process so you can see where to go to become a trained adult and leader.