Summer Camp FAQs & Policies

Summer Camp Policies & FAQ

Please note the following “best practices” and next steps:

Make sure to check out the FAQ section at the bottom for answers to commonly asked questions.

• • When making a reservation, the registration contact will be the person receiving  update and billing emails and will be the primary person responsible for the registration.
  • Confirm attendance and invite youth to attend summer camp (opportunity to re-enroll).
  • Collect fees from families ahead of due dates to ensure your Pack or Troop isn’t surprised by the costs of last minute cancellations.
  • Adjust your reservation numbers as changes happen to avoid extra charges and allow campers on waiting lists to come to camp.
  • Communicate with your Pack/Troop parents so they know what’s up and you hear their concerns
  • Special needs? Participants who have a special need or dietary restriction should indicate this on their registration at least two weeks prior to arrival at camp.
  • Invite adults and older youth to serve on camp staff. Staff can volunteer for a week or two, or be paid for an entire summer. LEARN MORE
  • Early arrivals are possible if more than 250 miles away, only for ScoutsBSA camps.

Payment Schedule & Refund Policy

Each unit is responsible to meet all financial obligations within the allotted time frame. Failure to provide on time payments will result in cancellation. Deposits are non-refundable. 

Cascade Pacific Council must commit financial resources to employ staff, purchase food and supplies, and to prepare for summer camp operations. Participants are therefore, also required to make a financial commitment to attend. Please be aware of this in making reservations to avoid losing fees due to cancellations.

Camp fee payments occur in three steps:

1. Initial Deposit: $50 per person secures the reservation. Linked troops need separate reservations. Minimum two youth and two registered adults for each troop reservation. (Non-Refundable)
2. Commitment Payment: An additional $200 per Scout is due by March 1 to continue to hold the reservation. units that don’t make this payment risk losing their reservation. (Total $250 is nonrefundable)
3. Full-balance Payment: May 1

Before the March 1 payment make sure your reservation numbers are accurate. $250/person becomes non-refundable and non-transferrable on March 1.

Between March 1 and two weeks prior to camp, unneeded spots may be refunded, minus the $250/person non-refundable deposit.

Two Weeks Prior to Camp Session: No refunds will be made for youth after this date. Exceptions may be granted for extenuating circumstances (such as a death in the family, serious illness, etc). Refunds will not include the  non-refundable deposit. Refund requests must be submitted during the session the unit is attending. Refund requests after the unit has left camp will not be considered. To request a refund fill out the form linked here: 247scouting.com/forms/492-refundrequest